4720 Carey Station Road
Greensboro, GA 30642
Old Salem Fire Rescue, Inc.
Board of Directors Meeting Minutes
March 13, 2018
Attendance: Buddy Watts, Jeff Harden, Jack Horn, Bill Kelly, Jack Elder, and Joann McDade, present. Dave Vickery was excused absent.
Call to Order: Buddy Watts, President, called the meeting to order at 5:00pm. Buddy reported that the Station 92 dedication and ribbon cutting was a success and was well attended. He stated that he has been meeting with Jeff Harden to provide a smooth transition from Vice President to President.
January 9, 2018 Meeting Minutes: The minutes of the January 9th meeting were submitted to board members electronically for review. Buddy Watts asked for any additions or corrections. Jack Horn motioned to approve the minutes as submitted and was seconded by Joann McDade. Buddy Watts, Jack Horn, Joann McDade, Bill Kelly, Jeff Harden and Jack Elder voted to approve. None opposed. The minutes were approved as written.
Treasurers Report: Jack Horn provided the current financial report and highlighted key expenditures and discussed the revenue to date. He stated that final costs were $208K for the Station 92 build-out. Jack stated that early indications are that payroll expenses are higher for the year and may exceed budget. Jeff Harden provided a briefer summary of the financial report and stated that going forward the board would be provided with this information monthly. He asked Jack Horn to provide the full report on a quarterly basis.
Chief’s Report: Chief Harrison stated that the run report for calls for February was not available but calls remain on average. He stated that Station 92 had its first call on March 12th and the response time for the night call was excellent. Chief Harrison presented outgoing President Buddy Watts with a wall plaque in appreciation of his almost seven years of service on the board.
Review of proposal on Station 91 loan refinance: Buddy Watts and Jeff Harden met with Mitchell Copelan at Bank South to discuss the current mortgage for Station 91 which is a 3/1 ARM currently at 5.25%. He stated that Bank South will continue and restructure the loan with a 5 year term locked in at current 5.25%. He stated that no points or closing costs will be incurred for the restructure of the loan. After further brief discussion, Jeff Harden moved to approve the loan restructuring. Jack Elder seconded. The motion was approved unanimously.
New signage for Station 92: Chief Harrison stated that one of the firefighters is a woodworker and will build a new sign to replace the existing sign. He also stated that he is working with Reynolds on other signage for traffic safety.
Initial discussion – New Engine: Chief Harrison reviewed the current condition of Engine 901 which has had numerous mechanical problems. He stated that the department has identified a used 75’ 2001 Quint Ladder truck for sale for $149K. The Chief introduced Lieutenant Matt Bays who explained why the problems with Engine 901 were occurring and how the purchase of the ladder truck would relieve the problems with 901 by reducing its use. He stated that he has researched the ladder truck and has talked to the department that owned it previously. He stated that the truck has been re-certified and has passed a pump test. Chief Harrison stated that he would send Lieutenant Bays to Oregon to inspect the truck prior to purchase.
After further discussion, Jeff Harden moved to approve funding not to exceed $165K for purchase, transport and warranty of the 2001 Quint ladder truck. Jack Horn seconded. The motion passed unanimously.
Executive Session: Buddy Watts stated that an Executive Session was needed to discuss personnel matters. At 6:03 Jeff Harden made a motion to go into Executive Session. Jack Elder seconded. The Executive Session ended at 6:20 with action taken. The contract for Chief Jay Harrison was approved. An increase in hourly wage was approved for the department secretary.
Submission of President’s Resignation and Election of Vice-President: Buddy Watts submitted his resignation effective March 13, 2018. Jeff Harden became the President of the board effective with Buddy Watt’s resignation. Jeff Harden moved to elect Dave Vickery as Vice President. Jack Horn seconded. The motion was approved unanimously.
Public Comment: No one signed in to address the Board.
Meeting Adjourned: Having no further issues before the Board, the meeting was adjourned by Jeff Harden, President, at 6:25 pm.
William Kelly, Secretary