4720 Carey Station Road
Greensboro, GA 30642
Old Salem Fire Rescue, Inc.
Board of Directors Meeting Minutes
February 14, 2017
Call to Order: Buddy Watts, President, called the meeting to order at 5:00pm. No one signed in to address the Board.
President’s Remarks: Buddy Watts advised the Board that the paperwork for the donated vehicle to be used by Chief Harrison was completed and signed off on by all concerned parties. Buddy passed out the "Statement of Cash Receipts and Disbursements" for FY ending September 30, 2016. The review was conducted by Treadwell & Spires, CPAS. No finding were noted.
Roll Call: Buddy Watts, Jack Horn, Jack Elder, William Kelly, Geri Riegel, Jeff Harden and Dave Vickery, and Deputy Chief Daniels were present.
January 10, 2016 Meeting Minutes: The minutes of the January 10 meeting were summarized by Jeff at the meeting. Buddy Watts, Geri Riegel, Jeff Harden, Jack Horn, William Kelly, Dave Vickery, and Jack Elder voted to approve. None opposed. The minutes were approved without changes.
Treasurers Report: Jack Horn covered the budget report. He advised that the Fire Tax Revenue YTD is $804,531, 98% of the annual budget. In addition, $32,649 of SPLOST funding was received in January (allocated to purchase turn out gear in FY 16). A $5000 contribution was received from Reynolds, Lake Oconee. Noteworthy expenses for the month include $8,233 for vehicle maintenance, which includes rebuilding pumps on tankers and tires for Engine 901.
Chief’s Report: Deputy Chief Derrick Daniels covered the report on "Fire Calls" for the month of January.
Discussion on Strategic Plan: The Board approved updates to the plan which included Command Staff, Total Calls, Vehicle Mileage and made other minor corrections to the Plan.
Discussion on Station 92: Buddy, Geri and Chief Harrison met with Ernie Filice, BOC District #4, and Bryon Lombard, County Manager concerning Station 92. Mr. Filice and Mr. Lombard stated their plan for the build out of Station 92 would be to build structure to house 2 fulltime firefighters and leave the existing bays alone. The Board discussed the pros and cons of an added structure to the existing Building.
It was decided to obtain 3 separate bids for the construction of a Butler Style Building. These bids would hopefully be completed by the Boards March meeting for review and possible approval. A motion was made by Jeff to dissolve the January motion to convert two existing bays in Station 92. The motion was seconded by Dave. Buddy Watts, Geri Riegel, Jeff Harden, Jack Horn, William Kelly, Dave Vickery, and Jack Elder voted to approve. None opposed. The motion carried.
Establishing Committee: The Board approved a committee consisting of Dave Vickery, Jack Horn and Jeff Harden, to extrapolate rules from the By-Laws and other guidelines required by the Board. The Committee will report back in June 2017.
Insurance Renewals: Dave presented a proposal that he and Bill had obtained from Volunteer Fire Insurance Services (VFIS). This insurance coverage is cheaper than our existing policies and covers all insurance needs for Old Salem Fire & Rescue, with the exception of worker compensation. The Board reviewed the policy. A motion was made by Dave to renew our insurance coverage with VFIS effective February 16, 2017, and cancel all other policies. The motion was seconded by Geri. Buddy Watts, Geri Riegel, Jeff Harden, Jack Horn, William Kelly, Dave Vickery, and Jack Elder voted to approve. None opposed. The motion carried. Noted during the discussion on this policy change was that a refund from other insurance carriers would be received as a result of cancellations. This policy will be available for public review after February 16 in the Administration Office of OSFR.
Public Comments: No one signed in to address the Board.
Meeting Adjourned: Having no further issues before the Board, the meeting was adjourned by Buddy Watts, President, at 6:30 pm.
Jeff Harden, Recording Secretary