4720 Carey Station Road
Greensboro, GA 30642
Old Salem Fire Rescue, Inc.
Board of Directors Meeting Minutes
March 21, 2017
Attendance: Buddy Watts, Jack Horn, Jack Elder, William Kelly, Geri Riegel, Chief Jay Harrison and Deputy Chief Daniels. Jeff Harden and Dave Vickery were excused absent.
Call to Order: Buddy Watts, President, called the meeting to order at 5:00pm. No one signed in to address the Board. Buddy introduced Dennis Riddle (CIC) and Mark Engel (Lake Oconee News) who were in the audience. He announced that plans for the build out of Station 92 and stated that Chief Harrison would discuss the project and the builders who have submitted bids at this meeting.
February 14, 2017 Meeting Minutes: The minutes of the February 14th meeting were summarized by Bill Kelly at the meeting. There were no changes to the minutes. Buddy Watts, Jack Horn, Geri Riegel, William Kelly, and Jack Elder voted to approve. None opposed. The minutes were approved.
Treasurers Report: Jack Horn covered the budget report. He stated that noteworthy expenses in February included truck maintenance, equipment purchases, insurance and expense for the year end CPA report. Jack stated that Excelsior is now paying the correct lease amount but still owes for the shortfall from last year. A discussion on whether to forgive or collect the $600 occurred. Chief Harrison will collect the shortfall from the Excelsior manager.
Chief’s Report: Chief Harrison covered the report on "Fire Calls" for the month of February 2017. The number of calls was 21 which is low. He stated that more truck maintenance expense had occurred in March. He provided copies of the revised floor plans for Station 92 to the board. He noted several changes made to address code.
Discussion and consideration of Bids for addition to Station 92: Chief Harrison stated that five contractors had been asked to provide bids. Three contractors did submit bids. During the bidding process, it was decided that building on a crawl space would be more efficient than slab construction. Milford Construction submitted a bid of $229,340 which is turnkey on crawl space; slab would be an additional $10K. T. J. Garnet Construction submitted a bid of $190,000 which is turnkey with frame construction on crawl space. He will provide plank siding on the Linger Longer Road side of the building. Mark McCullers Custom Homes submitted a bid of $177,409 which is not turnkey.
Discussion occurred concerning the budget for the project and the need to expand the department to Full Time staffing. Buddy stated that growth of the department in personnel and building is needed due to the expansions of the subdivisions and commercial growth in the area and the road widening project. After further discussion, Jack Horn made a motion to select a contractor from among the three bids. Jack Elder seconded. A vote was taken on each contractor. T. J. Garnett construction was selected unanimously. Chief Harrison and Deputy Chief Daniels were instructed to get a contract from Garnett Construction. The contract will need to be reviewed by Jay Dell.
Executive Session: Buddy solicited a motion for the Board to enter into Executive Session for the purpose of discussion or deliberation on the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of an Old Salem Fire Rescue employee as provided. The motion was made by Jack Horn and seconded by Geri Riegel. Buddy Watts, Jack Horn, Jack Elder, William Kelly and Geri Riegel voted to approve. None opposed. The open meeting was adjourned by Buddy Watts, President, at 6:12pm.
Buddy Watts adjourned the executive session at 6:15pm, and called the regular meeting to order. Buddy reported that the Board made no executive decisions during the session and that executive session affidavit will be filled with the Secretary.
Public Comments: No one signed in to address the Board.
Meeting Adjourned: Having no further issues before the Board, the meeting was adjourned by Buddy Watts, President, at 6:20pm.